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HIPAA Physical Security Guidance

HIPAA physical securityUnder HIPAA regulation, security safeguards are an important part of keeping your behavioral health business safe. Recently, the Department of Health and Human Services (HHS) Office for Civil Rights (OCR) has released new guidance reinforcing the importance of HIPAA Physical Security safeguards for health care professionals across the country.
But how can behavioral health professionals adequately address their HIPAA physical security standards while maintaining and growing their business?

Understanding HIPAA Security

Under the HIPAA Security Rule, health care professionals are required to address regulatory standards meant to safeguard the use and transmission of protected health information (PHI). PHI is any demographic information that can be used to identify a patient. Common examples of PHI include a patient’s name, date of birth, telephone number, email address, Social Security number, medical record, and full facial photo, to name a few.
The HIPAA Security Rule identifies three different kinds of safeguards that must be addressed to ensure the confidentiality, integrity, and availability of PHI. These safeguards include:

  • Technical Safeguards to protect electronic use and transmission of data
  • Physical Safeguards to protect premises where PHI is stored
  • Administrative Safeguards to ensure that members of the workforce are properly trained to implement all security standards

HHS Reinforces HIPAA Physical Security

HHS released new guidance to reinforce the importance of HIPAA Physical Security safeguards for health care providers. Physical Security safeguards are an often overlooked component of the regulation that can have a huge impact on maintaining the safety of patient information.
Headlines detailing cyber-security incidents and ransomware or malware incidents are becoming more and more popular. And because of the threat to PHI maintained in a digital format, it makes sense that health care providers are focusing on cyber-security measures. However, this new HHS physical security guidance underscores the importance of having protections in place as well.
Although PHI is being maintained in an increasingly digital fashion with electronic health records (EHR) platforms, those platforms maintaining that data are ultimately operated through physical servers. Those servers may be stored off-site at a third-party data hub, or on a smaller scale within a health care provider’s physical office.
In either case, HIPAA regulation mandates that health care professionals implement HIPAA physical security safeguards to protect these servers–or any devices–that maintain PHI. Even laptops or computer systems that can access PHI must be physically secured to prevent theft and ultimate data loss.
Implementing HIPAA Physical Security safeguards is an essential component of creating an effective compliance program to protect your practice against data breaches and HIPAA fines.

HIPAA Resources

If you need assistance with HIPAA compliance, consider working with our TBHI affiliate, the HIPAA Compliancy Group. (When you purchase services from them, TBHI will be paid a small commission.) They can help you support your HIPAA compliance with The Guard®. The Guard is a web-based HIPAA compliance solution, built by former auditors to help simplify compliance. The Guard is built to address the HIPAA regulations, including guided walkthroughs of HIPAA Risk Assessments. With The Guard, you can focus on running your practice while keeping your patients’ data protected and secure.Compliancy Group’s team of expert Compliance Coaches® can also field questions and guide you through the implementation process, taking the stress out of managing compliance. Find out more about how Compliancy Group and the HIPAA Seal of Compliance® can help simplify your HIPAA compliance today!

HIPAA Webinars:

Cyber Security: Top 5 Things You Can Do Tomorrow Morning to Protect Your Practice and Your Clients/Patients
Ransomware hackers attack smaller healthcare practices daily, creating serious data breaches and HIPAA violations. Are you and your clients/patients vulnerable, too?


Social Media and HIPAA Compliance
Social Media and HIPAA Compliance: Protecting Your Practice in the Digital Age
Managing social media use and HIPAA compliance can lead to some of the most common misunderstandings faced by healthcare providers. Improperly trained employees can expose your organization to HIPAA violations and costly fines!


Disclaimer: The views and opinions expressed in the article and on this blog post are those of the authors. These do not necessarily reflect the views, opinions, and position of the Telebehavioral Health Institute (TBHI). Any content written by the authors are their opinion and are not intended to malign any organization, company or individuals.